Accounts Payable & General Accounting Specialist

Who You Are:  

This role will own the day to day accounting for a small portfolio of real estate entities. Primary focus is the Accounts Payable and Accounts Receivable cycles, month end close, and clean, audit ready records across entities. You’ll partner with the Controller and CEO to keep the numbers accurate, timely, and useful for decisions. 

What You Will Do: 

Responsibilities: 

• AP/AR execution: Code and route invoices to the correct property/GL/class, process weekly payments, apply receipts, and keep the aging tidy. 
• Month end close: Prepare standard journals (accruals, prepaids, fixed assets, intercompany), reconcile bank and key balance sheet accounts, and maintain supporting schedules. 
• Reporting support: Provide basic variance notes, assist cashflow updates and annual budgets, and respond to accounting questions from stakeholders. 
• Controls & documentation: Maintain clear approvals and organized digital records so activity is traceable and audit ready. 
• Systems & hygiene: Use the ERP (Sage 300 preferred) and Excel effectively; keep naming conventions, templates, and reconciliations consistent across entities. 
• Simple vendor touchpoint (short & focused): Maintain the vendor master list and related support documents, (W9s/1099 eligibility), and coordinate resolution of invoice discrepancies or escalations as needed in accordance with vendor contracts. 
• Perform any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Values. 

What You Will Bring: 

Required Skills: 

• Strong organization and follow through; able to own recurring deadlines with minimal supervision. 
• Clear, concise communicator with sound judgment and high discretion. 
• Proficiency with accounting systems (Sage 300 a plus), Excel, and Microsoft 365/SharePoint. 
• Comfort improving simple processes (e.g., templates, naming standards, AP approval flow) without overengineering. 
• A pragmatic, accuracy first mindset—prioritize what moves the close forward and keeps the ledger clean. 

Preferred Skills (Nice-to-haves): 

• Multi entity exposure (real estate a plus). 

• 2–4 years of Accounts Payable or General Accounting experience. 

• Prolonged periods of sitting at a desk and working on a computer. 
• Must be able to lift up to 15 pounds at times.

Autosoft provides equal employment opportunities (EEO) to all employees and applicants for employment with regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.

Autosoft hires the best qualified candidate for the job, without regard to protected characteristics.

Note: The statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. If you think you are a strong fit for the role, apply and let’s have a conversation.

For California applicants: https://autosoftdms.com/notice-to-ca-employees-applicants/